Contractor Induction

Marlborough Sounds Marinas is committed to preventing harm in our workplaces, acting with integrity, recognising our people, respecting the environment and engaging with our communities.

Our marinas encompass several different kinds of workplaces, with different activities and users. This induction and registration information has been developed to assist contractors meet their obligations and responsibilities under the Health and Safety at Work Act 2015 and to comply with Marlborough Sounds Marinas core values.

Becoming a registered contractor at Marlborough Sounds Marinas enables you to operate in Picton, Waikawa and/or Havelock marinas, as well as the Hardstand at Waikawa Marina. Please note:

• Any contractors operating in the marinas must complete this Contractor Induction
• Registered contractors receive an annual carpark permit

• Proof of public liability insurance and ship repairer's liability insurance ($5 Million each)
• A copy of your Hazard Register and some indication on how you mitigate your hazards (there is a template here for your use should you require it
• A copy of substances that you usually use
• Payment of $50.00, online at the end of this induction
• Registration numbers of any work vehicles that will be parked in the marina while your company undertakes any work.

Marlborough Sounds Marinas Office Hours are seven days/week:

Summer 7.30am to 5.00pm

Winter 8:00am to 4.30pm

Work outside of these hours shall be by prior arrangement only.

Picton 520 3390 / 021 704 920
Picton Marina Services Manager : Mark Woodmore
picton@msmarinas.co.nz

Waikawa 520 3395 / 021 2058163

Waikawa Operations Manager: Grant Atkinson
waikawa@msmarinas.co.nz

Havelock 574 2366 / 021 242 9165

Havelock Operations Manager: Steve McKeown
havelock@msmarinas.co.nz

Marlborough Sounds Marinas and the Waikawa Hardstand Area, is private property and management reserves the right, at its absolute discretion, to reject or withdraw the privilege of entry or provision of services in our facility from any person or company at any time.

All contractors are a Person Conducting a Business or Undertaking (PCBU) as defined by the Health and Safety at Work Act 2015

All PCBU’s have a primary duty of care under the HSWA 2015 to ensure the health and safety of any person is not put at risk from the work they are carrying out. For a PCBU who is self-employed this applies to his or her own safety.

All PCBU’s have an obligation to consult, co-operate and co-ordinate activities with other PCBU’s who may be affected by their activity.

We require all PCBU’s to be able to demonstrate their compliance with the HSWA 2015 for any work in the marinas when requested. In the marina environment, this can be demonstrated in the following ways:

• Communication with the Marina Manager prior to the activity being undertaken
• A Job Safety Analysis (JSA) for the activity undertaken
• A Traffic Management Plan (TMP) if required for the activity undertaken
• A company Health and Safety management system

It is the direct responsibility of every contractor to review, analyse risk and manage for accident prevention by safe guarding operational hazards and providing adequate training to ensure tasks are performed safely.

It is expected that contractors and their staff are suitably trained for the work they are undertaking and use correct Personal Protective Equipment (PPE). To ensure personal safety, the use of headphones is prohibited.

To assist contractors in managing risk the following have been identified as critical risks in the marinas and should be addressed by contractor’s prior undertaking an activity. NB: This list is not considered comprehensive and contractors should consider all possible risks associated with an activity.

• Any accident, incident or near miss that results in potential or actual property damage or injury, or threatens environmental harm, must be reported immediately to the marina office.

• Any work undertaken at Marlborough Sounds Marinas that has the potential to pollute the environment must be safeguarded against.
• It is the contractors' responsibility to determine whether or not the activities that they undertake could result in a pollution incident.
• Any contractor found in breach of the relevant environmental legislation requirements will be denied further access and any penalties incurred as a result will be recovered from the contractor.

• Contractors are responsible for the conduct and actions of their staff whilst on Marlborough Sounds Marinas property
• Contractors must at all times conduct themselves in a professional and courteous manner. Loud, course or abusive language will not be tolerated.
• Any contractor found to be impaired or under the influence of drugs and alcohol will be asked to leave the property.
• Smoking is not permitted by contractors in any buildings, on the marina piers including the fuel jetty or hardstand at any time.

• All Vehicles must observe parking and speed restrictions.
• Signs relating to the use of the Marina and directions issued by the Marlborough Sounds Marinas or Port
• Marlborough staff are to be observed
• Jetties / Fingers must be kept clear at all times. No rubbish is to be left, or jetties / fingers marked in anyways
• Painting / Sanding / Welding / Grinding on board a vessel in the Marina is prohibited
• No effluent, rubbish or other pollutant may be thrown, disposed of or permitted to escape in any part of the Marina, other than receptacles provided
• Waste Oil must be disposed of in the Waste oil containers. These are located
• Picton: the refuse and recycle facilities at the trailer boat wash down
• Havelock between boatshed 49 and 50
• Waikawa: behind Eastern and Western sides of the ablution blocks
• Power Connections: All leads and appliances connected to a Marina’s power outlet must comply with the relevant regulations. The Marina Service Manager can advise regarding requirements for a vessel electrical warrant of fitness
• All incidents resulting in damage to vessels or Marina structures are to be reported to the Marina Service Manager immediately

The following are rules for working on (or near the water) on a vessel in the marina basin. Please see a staff member if you are unsure of something before undertaking it.

Only minor maintenance work may be undertaken in the marina basin, such as:

• Engine servicing/oil change
• Boat cleaning/polishing
• Air-conditioning repair or servicing
• Electrical or plumbing repairs
• Brush painting only during calm weather conditions to a total area of less than 3 square metres
• External power sanding may only be conducted with a suitable extraction device
• Hand sanding accepted only on a small area under 3 m² in total and for less than 30 minutes

• Materials cannot be stored on the marina walkway or finger piers
• No materials or substances created from repair or maintenance activities are to be allowed to enter the marine environment (including dust)
• There is to be no dumping of large items of unwanted hardware in the rubbish bins. If you have large items to dispose of please contact the Marina office.
• Trolleys should not be used to carry/transport oils, paints, resins, epoxies without suitable protection from spills such as a liner
• No maintenance activities shall be undertaken where the activity is likely to impact on the health and safety of others in the vicinity or affect the coastal marine environment.
• Work areas must be contained, kept clean and tidy at all times with prompt removal of rubbish and debris. The focus is on containment and capture of all contaminants at source.
• Electrical power tool and leads must comply with ASNZ:3760
• Electrical power tool must be connected to a Residual Current Device (RCD).
• NB: All power supply to the marina outlets and boatyard are protected by a RCD (Always test the RCD using the integral test button feature before use. If a fault exists do not use and contact the marina office immediately)


Working On a Vessel in the Marina Basin The Marina may stop any works it deems not of a minor nature or is interfering unreasonably with other users of the marina, or does not comply with marina policy.

Any damage to other vessels, the marina pontoons or any other property is the responsibility of the person conducting the maintenance, and any damage must be reported to marina supervisor as soon as practicable.

Inductions

ALL Contractors working in the hardstand area need to have completed this online induction, and refer to the Hardstand rules at all times

General Rules

• Consumption of alcohol or drugs is prohibited
• Dogs are prohibited
• Refuelling any vessel on the hardstand is prohibited
• Waterblasting on the hardstand is not permitted. Only marina staff may do this on the washdown pad.
• Grinding or welding and any hot work may not be undertaken without a hot work permit
• Marina staff must be notified prior to any transfer of fuel from vessel fuel tanks
• Yachts may not raise their sails while in the boat yard
• Only vessel owners, and registered contractors may work on vessels. No visitors are permitted
• Absolutely no discharge of any sort is permitted on marina hardstand. Anyone found discharging onto the hardstand will incur clean-up costs
• Vessel owners agree that Travel-Lift sling positioning stickers can be affixed to their vessel hull topsides
• Only one vehicle is allowed per cradle site.
• The vehicle must be parked in the designated space alongside the vessel, behind the yellow lines
• Always give way to mobile boat hoists and plant / equipment
• Vehicle maximum speed when on the hardstand is 5km/h

Painting / Solvents / Sanding

• PPE (overalls, gloves and mask) must be worn at all times when removing or applying paint, especially antifoul paint. These items can be obtained / purchased at the marina office
• All paint trays must be double bunded to prevent spillage
• Paint and resins must be mixed over a tarp and any spills must be cleaned up immediately
• Solvents, paint, or any other liquids must not be disposed of in the hardstand drainage system
• Spray painting may only be applied with airless spray unit and only by a painter that is an approved contractor and who has obtained a spray-painting permit from marina management
• Use large drip trays and oil absorbent pads to contain and control any minor spills
• Ensure any fuels, oils, cleaners and paints are handled and stored correctly to prevent pollution
• Drop cloths are to be used wherever possible under vessels to capture scrapings and paint sanding

Working at Height

• Any mast work must be done by a registered contractor
• Ladders are to be used for egress. Work platforms / mobile scaffolding are to be used to conduct works on vessels
• Ladders and scaffolding must be properly secured

Cradles / Stands

• Do not under any circumstances adjust stands yourself. Only marina hardstand staff may adjust vessel stands
• Cradle spaces are to be kept free of clutter and swept clean at the end of each day to prevent contaminants from entering the drainage and filtration system

Sanding of Vessels

Sanding of vessels is a restricted activity and may only be undertaken with the following restrictions and protections in place:

Dry Sanding

Any persons undertaking dry sanding of vessels must use:

• a drop cloth or tarpaulin
• use an effective vacuum sanding and collection system

Wet Sanding

Under no circumstances is anti-foul residue to be allowed to enter storm water drains.

Wet Sanding of anti-foul paints is a restricted activity, and only permitted under the following conditions:

• All wet sanding should only be undertaken in front of a sump connected to the hardstand waste filtration system or on Sounds Marine Services designated hardstand in front of their premises
• Where this is not possible, containment booms or berms should be set up to capture contaminated waste. These are available from the marina office.
• Any wet sanding residue must be swept, vacuumed or scraped up and disposed of properly in rubbish containers provided
• Removal of bottom paint by scraping must be carried out over a drop cloth or tarpaulin. Consideration should be given to using vacuum assisted scraping systems. Scraping during windy conditions is not permitted.
• Abrasive blasting including sand and grit blasting may only be undertaken with specific approval from marina management.
• All persons undertaking spray painting activities must use drop sheets to protect adjacent vessels and take into account prevailing weather conditions. Wind limits may be in place – check with your marina staff in extreme weather conditions.

Hazardous liquids / Waste / Spills

• Removal or off-loading of significant quantities of hazardous liquids, such as on-board fuel, shall only be carried out by an approved contractor
• Storage of hazardous liquid wastes without secondary containment on the work site is prohibited
• Marlborough Sounds Marinas has a comprehensive Emergency Spill Response Plan and equipment to clean up spills onsite. In the event of a spill, please contact the marina or hardstand office for assistance.

Marlborough Sounds Marinas reserves the right to charge an additional fee to clean sub-standard work sites or to immediately stop any work that is deemed non-compliant with Hardstand Rules.

Additional Permits are required for conducting:

• Hot work (such as welding or gas cutting)
• Diving in the marina
• Spray painting
• Work in confined spaces
• Working at height
• Hiab, Crane and Scissor Lift Permit

• Is undertaken from a Man Cage suspended from a crane or attached to a forklift
• Involves any persons climbing masts

• unsafe concentration of flammable substances
• unsafe concentration of harmful airborne contaminants
• unsafe levels of oxygen
• substances that can cause engulfment, and may restricted means for entry and exit.

• Work from height involving cranes, hi-abs, or lifting devices will require special permission and a Job Safety Plan (JSA) form to be completed.

Fire – 111, Ambulance – 111, Police - 111

Marina offices:

• Picton: 03 520 3390 / 021 704 920
• Waikawa: 03 520 3395 / 021 222 9512
• Havelock: 03 574 2366 / 021 242 9165
• Port Services: 03 520 3350 / 021 731 215
• Harbour Master: 03 520 7400

• Rescue or assist any persons in immediate danger
• Alarm Raise the Alarm and follow your emergency procedures
• Contain (in the case of a fire or spill)
• Evacuate all nonessential personnel to the emergency evacuation meeting place

• Dial 1 1 1 and request an ambulance.
• Give the operator the location of the injured person and details of the injury.
• Stay on the line with the operator, do not hang up.
• Raise the alarm and advise the marina office as soon as practicable.
• Automated External Defibrillators (AED 'S) and Basic First Aid Kits are located at the Marina Office.

• Evacuate people from the area
• Call the Fire Service Dial 1 1 1
• Call Port Service Centre 03 520 3350
• If a small fire, so use all available firefighting equipment to combat the fire
• If a large fire, do not attempt to extinguish the fire - retreat to a safe distance
• If the fire involves a flammable or compressed gas, apply water cooling if it is safe to do so
• Ensure someone is available to direct the Fire Service to the scene

• If time permits unplug the vessels shore power cable from the electrical supply
• Secure burning boat to the marina with chain.
• Never cut a burning vessel adrift or attempt to tow it clear – if it is safe to do so, secure the vessel to the marina with a chain.
• Remove adjacent boats to create a fire break
• Ensure the Fire Service have clear access, open pier gates, clear area around fire hydrants

• Clear the area and call emergency services, then contain the spill, if it is safe to do so.
• Stop or contain the source of the spill from entering the marina
• Shut off valves and turn off bilge pumps
• Plug the hole and roll the drum

Thank you for taking the time to review and complete this Marlborough Sounds Marinas Contractor Induction and Registration process.

Successful completion of all requirements of this registration is mandatory prior to conducting any work at Marlborough Sounds Marinas. Provided your application is successful, your registration will remain valid until 30 September each year. It is your responsibility to update us on your insurance renewal to maintain contractor access.

Please use this checklist as a guide to ensure that you have provided all of the required information. This will help to avoid any delays in processing your application: